Sample Inventory Reports

An inventory report is a detailed document that records the contents and condition of a property at both the beginning and the end of a tenancy.

At Spot Inventory, our reports are designed to provide a clear, accurate record of a property’s condition. This includes cleanliness, appliance functionality, and the condition of fixtures such as sanitary ware—helping landlords and tenants avoid disputes at the end of a tenancy.

You can download sample PDF reports directly from our website to see the quality and level of detail we provide.

What Makes a Good Inventory Report?

A high-quality inventory report should:
• Follow a clear and professional structure using an approved template
• Include detailed descriptions of all areas of the property
• Cover cleanliness, fixtures, fittings, carpets, and overall condition
• Include checks of appliances to confirm they are in working order
• Be issued at both check-in and check-out for easy comparison

Inventory Report Best Practices

At Spot Inventory, we follow industry best practices to ensure our reports are reliable and legally robust:
• PDF Format: Reports are provided in PDF format to ensure they remain secure and unalterable
• Timely Issuance: Check-in and check-out reports are completed at the start and end of tenancy to ensure they can be used as valid evidence if required
• Detailed Cleanliness Standards: Reports go beyond basic condition and include cleanliness levels, such as dust, carpets, curtains, and kitchen areas
• Photographic Evidence: High-quality, time-stamped photographs are included to support written descriptions (but never replace them)
• Fair Wear and Tear: Reports clearly outline fair wear and tear considerations for property contents
• Discrepancy Reporting: If tenants disagree with any findings, a discrepancy report can be created to document and resolve any issues.